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Updated: 31 July 2008

 

LIBRARY RESERVES

 

RESERVE POLICIES | FAQ

 

POLICIES

Important! As of May 29, 2008, reserve policies have changed to reflect current issues in library reserves copyright law.

All reserves materials and requests must go to a librarian

Tim Hooper: music/listening assignments

Sandra Riggs: all other reserves

  • Instructor materials going on reserves must be owned by the instructor teaching the course -- i.e., you may not put on an item owned by a colleague or a student.
  • Instructor-owned materials must be in their original format (see next item)
  • No copied material may go on reserves without the instructor providing proof of permission from the copyright holder. This includes photocopies, as well as audio/visual copies in analog or digital formats. For example, you must have copyright holder permission to use copies of language tapes on cassette, CDs of music tracks, copies of movies on DVDs or VHS tapes, etc.
  • If a title was placed on Reserves the previous semester that the course was offered, the instructor must provide proof of permission from the copyright holder for subsequent reserves use.
  • Seeking permission is the responsibility of the faculty member and not the library. Librarians will be happy to assist faculty by providing sample letters and assisting in finding contact information. However, the requests must come from the individual faculty member. The faculty member should make copies of letters and responses for their own protection.
  • Librarians will not process/approve reserves unless they are satisfied regarding copyright/permission status.

ALSO

Do not use the library as a place to distribute copied material, such as leaving photocopied articles at the circulation desk for students to pick up. This is a copyright violation. Any folders or stacks of photocopied material left at the circulation desk will be thrown away.

 

 

 

FAQ

 

Q. What does the Library need from me to put something on reserve? Who receives the information?

A.

For non-music reserves,

1) Print out, read, and sign ONE copy of the Reserve Agreement per semester, and send it to Sandra Riggs, UPO 813. The reserve agreement indicates your acceptance of library policies regarding reserves, permissions, and copyright compliance.

2) Send an e-mail to Sandra Riggs at seriggs at campbellsville.edu with "RESERVES" in the "Subject" line and containing the following, either in the e-mail or in an attached Word document:

  • A LIST OF ITEMS GOING ON RESERVES IN CITATION FORMAT (author, title, source, pages/track, etc.)
  • DIRECTIONS ABOUT THE LOAN PERIOD (In-House 3hr-Loan, Overnight, 3-Day, other period you specify)
  • CLASS NAME AND NUMBER

It is much easier for record keeping and processing to have your information in electronic format from an e-mail or a Word Document. Paper requests will be processed, but bear in mind that paper requests may go to the end of the que! 

Sandra Riggs will contact you via phone or e-mail if there are questions, or to make arrangements for delivery of your items to the library

 

For music reserves,

1) Print out, read, and sign ONE copy of the Reserve Agreement per semester, and send it to Tim Hooper, UPO 813. The reserve agreement indicates your acceptance of library policies regarding reserves and copyright compliance.

2) Send an e-mail to Tim Hooper at tqhooper at campbellsville.edu with "RESERVES" in the "Subject" line and containing the following, either in the e-mail or in an attached Word document:

  • A LIST OF ITEMS NEEDED FOR RESERVES IN CITATION FORMAT (composer, title, source, pages/track, etc.)
  • LOAN PERIOD

    Books and Scores (In-House 3hr-Loan, Overnight, 3-Day, or another period you specify)

    CDs or LPs (Due the the format, there is only one option: In-House Library Use only for a 3-hr loan period)

  • CLASS NAME AND NUMBER

When a work is available both on a CD or LP and in the Classical Music Library (CML) database, the Library requires the CML work to be used for the listening assignment (see next question). We recognize that the CML will not have every work that you need, and if a particular performance is desired, an LP or CD may be necessary. If you have used the same set of music CDs previously, we will ask you to obtain reserves use permission from the copyright holder. We like to work closely with music instructors on listening assignments. If you are not sure whether you can use CML or not, contact Tim Hooper at tqhooper@campbellsville.edu for directions and assistance.

 

Q. How do I set up listening assignment in CML?

A. First, run a search for a piece of music in the CML database to see if it is available. Where there is choice between using a CD on reserves and using CML, choose CML. Follow these steps:

  • Contact Tim Hooper and ask him to set up an instructor folder for you.
  • Set up a playlist of the works that you want. Again, Tim can assist you with this process.
  • Make sure that you students know how to access your folder and playlists.  You may want to show them an example in class, or have Tim Hooper come and do a brief demonstration.

Q.  What are the benefits of using CML over CDs and LPs?

A.

  • Several students can access the database at one time, and from a variety of locations.
  • Students that download copies of recordings, or get a compilation CD, pay through the database interface, insuring fair compensation of the copyright holder in the marketplace.
  • There is no need to seek permission from a copyright holder.

 

Q. Is there an electronic reserves system?

A. No. However, there are some databases that provide "instructor folders" that allow students to access sets of material from within the database.   See other questions below.

 

Q. Will using a course management system make my readings copyright compliant?

A.  No, not by that method alone.  It is true that course management systems restrict usage to the students in your class, which is a very important aspect of most Fair Use or TEACH Act exclusions.  However, you will still have to assess electronic readings by other criteria, and you may still have to seek permission.

 

Q. Is it OK to have students read material from our subscription databases?

A. If you would like your students to read an article or other material from one of our databases, the easiest and most copyright-compliant method is to give them the full citation of the work and the name of the database used. Let the students look up the article on their own. If they need assistance in using the databases, they can contact the library and we will be glad to help. Do not e-mail full text documents to students, or in other ways re-distribute the contents of a database.

Another posibility is to share database folders with your students. EBSCO has a new feature that allows campus subscribers to sign in and create individual account folders containing articles. These folders can only be shared with other individual account subscribers. To learn about this process, contact Sandra Riggs. ARTstor allows for instructor folders that can be accessed by a class with a password that you set.

Q. How can the ARTstor database replace some of my reserve assignments?

A. As mentioned above, ARTstor provides folder features similar to CML. In addition, ARTSTOR allows instructors to add notes or directions to images to facilitate their use in assignments.  ARTstor is fully interdisciplinary.  Images can be used for WEL program writing and engagement components in a variety of subject areas.  Images relate to literature, history, religion, science and more.   Students can respond to you in paper, or they can respond within the ARTstor database. Contact Sandra Riggs at seriggs@campbellsville.edu if you are interested in using ARTSTOR or other databases besides CML.

Did this list answer your questions?  Contact Sandra Riggs to have your question added to the list.