Administrative Assistant NU07, Louisville Metro-Government, Louisville, KY

Title: Administrative Assistant NU07

Salary: $15.15 Hourly

Job Type: Regular Full-Time

Closing: Continuous

Location: Louisville, Kentucky



Essential Functions:

  • Researches and compiles data, prepares statistical reports and maintains database records
  • Reviews and processes applications, forms, invoices, timesheets, and payroll and personnel documents
  • Assesses work flow, and organizes activities and operations
  • Examples of Duties

Under General Supervision

  • Prepares lists, records information on forms, completes and processes standard forms, documents, and reports and corrects mistakes
  • Assists in budget preparation and monitors and controls expenditures
  • Answers phone calls, provides information, takes messages, and routes calls
  • Enters, codes, stores, edits and retrieves database records and files
  • Organizes clerical operations for program activities, develops standard forms and form letters, performs research, and completes administrative projects
  • Assesses workflow, methods and procedures and recommends improvements to increase efficiency and solve problems
  • Prepares minutes, and represents supervisor at meetings
  • Compiles data; calculates numbers and totals; and prepares statistical reports on department projects, operations or activities
  • Processes vendor invoices for payment
  • Completes and processes personnel and payroll records and other confidential labor-management relations matters
  • Composes letters and memos and types or word processes letters, memorandums, reports or other documents
  • Files documents, and maintains departmental manuals, records and files
  • Conducts orientation and procedure training
  • Performs related work

Minimum Requirements:

  • Completion of a one-year business college program
  • Office Administration

WORK EXPERIENCE: Two years of office administration, clerical or secretarial experience.

EQUIVALENCY: An equivalent combination of education and experience may be substituted.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: Meets regular and punctual attendance standards and any special needs of the position as determined by management, including mandatory overtime and performing related work.

Supplemental Information

Additional Duties:

  • Process Payments
  • Purchase and stock supplies
  • Oversee record filing, retention and destruction
  • Process and review plan applications and supporting documentation, notify applicant of deficiencies

You can review further information and begin the application process at the following link:

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