Executive Administrative Assistant (FT), Tarrant County College, Fort Worth TX

Tarrant County College in Fort Worth, TX is hiring to fill a Full Time Executive Administrative Assistant position.

Provide administrative level secretarial and clerical service to students, faculty, and staff.

Essential Duties and Responsibilities include but not limited to:

  • Reads and routes incoming mail/email. Locates and attaches appropriate file to correspondence to be answered by management
  • Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or translates from voice recordings
  • Works with word processing, spreadsheet and database software to complete administrative tasks
  • Handles extensive confidential information
  • Composes and types routine correspondence; prepares materials for special events such as invitations, guest lists, RSVPs, programs, etc.
  • Files correspondence and other records
  • Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls
  • Schedules appointments and makes changes to calendar as necessary
  • Greets visitors, ascertains nature of business, and directs visitors to appropriate person
  • Arranges travel schedule and reservations
  • Compiles and types statistical and budget related reports; maintains related databases and enters new data
  • Schedules room reservations, meetings and records minutes of staff meetings; makes copies of correspondence or other printed materials
  • Accesses, inputs and retrieves information from computer. Prepares outgoing mail
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
  • Orders and stocks office supplies as necessary; processes purchase
  • Processes a variety of documents, forms, and files
  • Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite
  • Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
  • Supports the values of the College: diversity, teaching excellence, student success, innovation and creativity and service to the College
  • Supports the mission, values and 3 goals and 8 principles of the College

Required Education, Experience, Certifications, Licensures:

  • High school diploma or general equivalency diploma (GED) and two (2) years of progressive office experience as a secretary; or any equivalent combination of education, training, certification, and related experience

Desired Education, Experience, Certifications, Licensures:

  • Experience working with schedule management and/or event planning
  • Demonstrated ability to work effectively and collaboratively in a fast-paced environment with quickly changing and highly responsive priorities
  • Strong customer service orientation

Knowledge, Skills and Ability:

  • Proficient with word processing, spreadsheet and data base software
  • Ability to handle a large variety of details and to work with all levels of organization
  • Ability to handle extensive confidential data
  • Excellent customer service skills and interpersonal skills
  • Excellent oral and written communication skills
  • Experience working with computerized systems

Accommodations:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Posted: 02/12/2021

**For more information or To Apply visit: https://careers.insidehighered.com/job/2095240/executive-administrative-assistant-facilities/?TrackID=10

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