Center for Education Abroad

Financial aid for study abroad may work differently than for on-campus programs, so it’s important to speak with the Financial Aid Office as early as possible.

What Are My Next Steps?

• Talk to your Academic Advisor
• Meet with Financial Aid
• Complete the necessary forms and submit them to the appropriate offices
• Set up eRefund on Tigernet

Questions Financial Aid Can Help You With:

• Am I responsible for paying Campbellsville University or another program for my study abroad?
• Which current aid am I not eligible for? (Generally, students qualify for state and federal grants and loans.)
• Will my financial aid disburse early to cover down payments?
• Am I eligible for any additional loans?
• Are there any scholarships I can apply for?

Contact the Financial Aid Office

Phone: 270.789.5013
Email: rlsollberger@campbellsville.edu 

Download Financial Aid pdf

Once accepted to a Study Abroad program, there are several study abroad scholarships for which you can apply! Check your study abroad provider's website for any scholarships offered to program participants. Several scholarships you already receive here at Campbellsville University may also be applicable to Study Abroad.

Regional and National Scholarships

• Benjamin A. Gilman Scholarships (Benjamin A. Gilman International Scholarship Program (iie.org)): $1,000+ (pell grant recipients are eligible to apply for the scholarship)
• CLS Program Scholarships (Homepage - Critical Language Scholarship Program (clscholarship.org)): a fully funded summer overseas language and cultural immersion program for American undergraduate and graduate students geared towards mastery of critical languages.
• FEA Scholarship (Scholarships - Fund for Education Abroad): Students who are U.S. citizen or permanent resident, currently enrolled as an undergraduate at a college or university in the U.S. (graduate students are not eligible) are eligible to apply. Study abroad program must be eligible for credit at the student's home institution and must the program must be at least 4 weeks (28 days) in country/countries
• Freeman Asia-Scholarship (Freeman-ASIA (iie.org)): Available to students interested in study abroad programs in East Asia.
• Hershberg Scholarship (World Affairs Council (worldkentucky.org)): $1,500 (For students studying abroad for a minimum of 21 days, who are from certain counties in KY, OH, and IN. eligible counties are listed on the website.)
• Japan: Bridging Scholarship (Study Abroad in Japan: Bridging Scholarships | American Association of Teachers of Japanese (aatj.org)) $2,500-$4,000 awards available to students interested in studying abroad in Japan for 3 or more months.
• Phi Kappa Phi (Study Abroad (phikappaphi.org)): various amounts
• Sigma Tau Delta Scholarship (Scholarships and Academic Awards (english.org)): $3,000 Study abroad scholarship for English majors

Campbellsville University partners with a variety of trusted organizations and institutions around the world to offer diverse study abroad options. Each partnership program has its unique costs, which can vary based on location, duration, and included services. We encourage students to review program fees carefully and consult with the Education Abroad Office to understand what’s included and explore financial aid opportunities that may help cover expenses.

• AIFS
• API
• Arcadia
• ISA
• WorldStrides
• Kaya
• World Endeavors
• KIIS
• KEI

To ensure adequate logistical support, safety standards, and university compliance, faculty must work with an approved provider, university partner, or third-party organization.

Benefits of Using a Provider:

• Pre-departure services and logistics
• Streamlined payments and coordination
• On-the-ground support, including local staff
• Unique recommendations and access
• Timely facilitation of changes abroad
• Emergency response and risk management
• Reduced financial transactions on-site

Interested in leading a faculty-led program?

Contact the Education Abroad office at educationabroad@campbellsville.edu and submit a Program Development Request Form.

Creating a faculty-led program (2–10 weeks or semester-long) is a detailed process that requires early planning and collaboration with your department and the Education Abroad office. You will need to work with approved providers for logistical support.

Key Steps:

Preliminary:

• Submit your proposal 12 months in advance to allow for approvals, development, recruitment, and preparation.
• Contact Dr. Johana Perez Weisenberger at educationabroad@campbellsville.edu for resources and provider lists.

Step 1: Academic Review

• Syllabi must show that 50%+ of contact hours occur abroad (lectures, activities, and visits related to course content).
• Typical ratio: 1 credit hour/week = 15 contact hours.

Step 2: Proposal Submission

• Education Abroad staff assist in the process.
• Deadlines:
• Feb 1 (Spring semester, Winter Break, May)
• May 1 (Summer, Fall, August programs)
• Oct 1 (Fall semester)

Important: Contact educationabroad@campbellsville.edu if you need access to proposal documents.

Step 3: Proposal Endorsement

• The Education Abroad office submits your proposal to the committee.
• Once endorsed, an advisor will assist throughout program development, implementation, and post-program activities, including emergency support.

Resources & Documents:

• Academic Application for the Committee
• Mission Trip Application for the Committee
• Intent to Propose
• Program Application for CUVIA software

IMPORTANT NOTE: If the links above don't open properly, contact educationabroad@campbellsville.edu  to be able to access the shared folder with all the important documents.

Step 1: Travel Risk Vetting

• Verify that your destination is not on the U.S. government Travel Advisory list (Travel Advisories).
• Additional approvals are required for high-risk destinations.

Step 2: Support and Approval

• Obtain approval from your department/college administrator.
• Contact Education Abroad early to discuss steps and protocols.

Step 3: Proposal Submission

• Develop the program and budget with your business office.
• Submit the Non-Academic Group Proposal, including itinerary, budget, provider info, and other details.
• Do not make payments or reservations before approval.

Proposal Deadlines:

Step 4: Charging Student Fees

• If your department collects fees from students, pre-authorization through the Finance office is required before proposal submission.
• Contact Education Abroad early to start this process.

Step 5: Endorsement & Registration

• After approval, Education Abroad will guide you through registration and preparation, including training for students and program leaders.