Retired Personnel Association

The name of the association shall be Campbellsville University Retired Personnel Association or CU-RPA.

The primary purpose of CU-RPA is to serve as a recognized and formal group of CU retired faculty and staff and to maintain connections, continuity, and communications between the university and its retirees. The aim is to encourage retired faculty and staff to remain actively engaged in academic, educational, scholarly, and cultural activities on campus and in the community. 

The Association will provide regular opportunities for the members to meet socially and for service at the university. It will inform members how they may continue to participate in CU life during retirement.  

Specific benefits include a CU Retiree Identification Card and email account. Other benefits are described in the University Administrative Policies and Procedures Manual (Section: Personnel; Subject: Retirement; Revised 2025). A list of benefits will be provided to members at the fall meeting.  CU-RPA provides opportunities to reconnect with and serve the CU community. 

All retired CU employees, as classified by the CU Office of People and Culture, are eligible for membership in CU-RPA.  In order to become an active member, retirees must complete the membership application and submit it to the Treasurer of CU-RPA. To continue with an active status, members must annually inform the Treasurer of any changes to contact data. Spouses/partners and widowers/widows of deceased faculty/staff are invited to attend CU-RPA events. 

Upon approval by the board, membership may be granted for faculty/staff and others who do not meet the official retirement criteria.  Members during the first year of the CU-RPA, July 1, 2023, through June 30, 2024, are considered founding members. 

As of January 1, 2026, dues will no longer be required for membership.

Only CU-RPA members shall have voting rights in connection with matters to be voted upon by the membership of the Association. 

Administration of the Association shall be by a Board,  consisting of the officers, serving two-year terms. The board may represent various retiree backgrounds, regarding employee classification, campus employment, and gender.   

Officers shall serve a two-year term and may succeed themselves.  

During the founding year, volunteers for office positions will be included on the membership form. After the first year, officers may nominate future officers to be elected at the first full membership meeting. 

The board will meet at least once a semester before full membership events or another agreed-upon regular schedule. This is subject to a decision by the board at its first meeting.  

Meetings of the board may be conducted virtually as necessary. 

An officer who absents herself or himself from two consecutive regularly scheduled meetings of the board shall be deemed to have resigned as an officer unless due to a warranted cause. An appropriate notification shall be sent to the resigning officer by the President of the Association. 

Two annual meetings of CU-RPA members shall be held at times and locations determined by the board. The fall meeting will coincide with Homecoming, typically held on the Friday prior to Homecoming events, and the spring meeting will be held in conjunction with the faculty and staff service recognition program. Notice of the time and place of all Association meetings shall be provided to members at least 15 days in advance. The spring meeting shall serve as the annual meeting for the purpose of electing board members and officers.

In addition to these annual meetings, other meetings, including committee meetings, may be scheduled as needed. Additional meetings may be called by the board with at least 15 days’ notice and may be held virtually to better accommodate members who live at a distance from the university.

All business, committee, and special meetings shall be conducted in accordance with the most recent edition of Robert’s Rules of Order.

Section 1: Officers 

The Officers of the Association shall consist of: 

President 

Past President 

Vice President/President Elect 

Secretary 

Treasurer 

The board/officers shall be elected by the membership during the last meeting of the year. Officers may succeed themselves and nominate replacements 

Section 2: Specified Duties of Officers 

President: 

Preside at meetings of the board and the general membership meetings. 

Generate suggested names for committee members and chairs.  

In conjunction with the Board, develop agendas for board and general meetings. The order of business is as follows: 

1. Opening Prayer 

1. Roll Call, determination of quorum 

1. Approval of Agenda 

1. Approval of Minutes 

1. Reports: President, Treasurer, Secretary, Committee Chairs 

1. Other Business 

1. Adjournment 

Vice President: 
 
Chair the Program Committee. 
Preside at board and membership meetings in the absence of the President. 

Treasurer:  

Work with the Office of People and Culture to determine the roster of new retirees.  

               Maintain a current database of all retired faculty and staff. 

Send a letter of welcome and information to new retirees about CU-RPA.  

  Maintain records of income and expenses of the general CU-RPA account. 

Update the CU-RPA website. 

Pay expenditures approved by the Board. 

Secretary: 

Record minutes of all board meetings. Distribute minutes of the board meetings one week prior to upcoming meetings. 

Record minutes of the membership meetings and make paper copies of minutes available to members at general membership meetings. 

Perform other duties as necessary, including working with the Treasurer to maintain the membership list. 

Past President: 

Remain a voting member of the Board for the duration of the newly elected President's term. Act as an information source for the new president. 

Preside at the membership meetings in the absence of both the President and the Vice President. 

Serve as chair of the officers' Ad-Hoc Nomination Committee. 

The following standing committees are charged with carrying out the mission and aims of CU-RPA. With the exception of the Board, committee membership is open to all CU-RPA members. Additional Committees may be identified as needs arise. The president will nominate committee members and the committee chair for each committee. He/she will give each committee a charge that states the purpose, task, oral and written reports required, and due dates. Terms are one year, but members may serve a second year.  

1. Board: chaired by the CU-RPA President and composed of elected officers. Considers long-range proposals for CU-RPA and may nominate new members to serve on the Board or elicit volunteers. Makes operational decisions for the association. 
2. Program/Events Committee:  chaired by Vice-President. Develops plans for annual CU-RPA meetings, special programs, and events.  
3. Finance/Budget Committee: chaired by Treasurer; proposes annual budget and oversees expenditures.  All income from various projects will be deposited into an account created in the Business Office through the Office of People and Culture. Scholarship funds will be maintained in a restricted account through the Development Office. 
4. Membership/Communications Committee: promotes CU-RPA membership and oversees membership records, website, newsletters, and other print and digital materials. 
5. Benefits/Opportunities Committee: compiles and maintains descriptions of benefits of the association and develops plans for volunteer opportunities within the university and local community. 

The number of members present at any regular or special meeting of the membership shall represent a quorum, provided at least 5 members are present. At least three Board members present at a Board meeting shall constitute a quorum of Directors. 

Official action at membership meetings or Board meetings may be considered official on a majority vote of those constituting a quorum. 

The Board shall have the right to make, supplement, amend, or repeal Bylaws of the Association at any regular or special meeting. 

The membership shall have the right to make, supplement, amend, or repeal Bylaws of the Association at either the fall or spring meeting. 

Final approval of all changes to the Bylaws must be given by the President and Provost of CU.