Student Data Specialist, Taylor County School District- Campbellsville, KY

RESPONSIBLE TO: Director of Pupil Personnel



  • Any combination equivalent to: high school diploma or GED certificate, three years experience with student data software, word processing or other record-keeping software.


  • Valid Kentucky driver’s license


District point of contact for student data related questions from school, district and state personnel.

This includes:

  • Training attendance clerks and other district personnel to use the student data system.
  • Coordinate the responsibilities of attendance clerks through monthly meetings/trainings.
  • Coordinate all district personnel student data access rights.


  • Act as liaison between school system and student data company representatives.
  • Plan and coordinate the responsibilities of school attendance clerks.
  • Plan and coordinate monthly meetings with school attendance clerks.
  • Respond to procedural and technical student data related questions from school personnel.
  • Respond to the requests of other agencies requiring student data information.
  • Maintain home school, private school, out of district and home/hospital data.
  • Maintain a variety of files, records and logs.
  • Assist with statistical and census reports for the State Department of Education.
  • Other duties as assigned by the Superintendent and the Director of Student Services.


  • The student data software program.
  • Modern office practices, procedures and technology.
  • District organization, operations, policies and objectives.
  • Oral and written communication skills
  • Interpersonal skills using tact, patience and courtesy.
  • Work confidentially and with discretion.

        ABILITY TO:

  • Install the student data software.
  • Plan, develop and coordinate training programs in the use of the student data applications.
  • Develop and present training programs for the operation of the student data applications.
  • Provide assistance and technical knowledge of various software applications related to student data.
  • Maintain current knowledge of technological advances in the field of student data.
  • Establish and maintain cooperative and effective working relationships with others.
  • Communicate effectively both orally and in writing.
  • Work independently with little direction.
  • Plan and organize work.


  • Be clean, neat and professionally dressed.
  • Be consistently responsible- maintaining regular punctual attendance and timely completion of assigned duties, working assigned contract and extended days and using sick, personal, and emergency leave appropriately.
  • Maintain professional interpersonal skills using tact, patience, courtesy, and cooperative effective relationships with others consistently displaying self-control, honesty, and credibility with parents, students, visitors and school personnel.
  • Act as a district liaison demonstrating positive behavior, interest and concern toward the programs, purposes, goals and efficient operation of the Taylor County Public Schools.
  • Follow the procurement guidelines and purchase order process.
  • Disseminate information/resources in areas of responsibilities.
  • Maintain proper care and safe use of district equipment and property.
  • Participate in required professional development and trainings as assigned or approved for professional job growth, to remain abreast of program requirements/responsibilities and to improve student educational services.
  • Maintain confidentiality and privacy of all school records.
  • Is familiar with and incorporates the use of technology as job responsibilities require.
  • Adheres with federal, state and district program guidelines, policies, procedures and laws.
  • Adheres to the State Professional Code of Ethics.
  • Perform other tasks and assume other responsibilities as may be assigned by the supervisor or superintendent.

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