Student Records


The Office of Student Records provides a variety of services to students including processing of grades, maintaining and issuing of transcripts, helping certify student athletes, preparing degree audits for students nearing graduation, producing student enrollment verifications, recommending teacher certification, certifying students to receive VA education benefits and more.

Degree Verification

To better serve the business community (such as credit grantors, employers, and insurance companies), Campbellsville University uses the National Student Clearinghouse as our agent to provide verification of our alumni degrees. They will handle all requests for verifications.

Please visit The Student Clearinghouse website or contact them at:

National Student Clearinghouse
2300 Dulles Station Boulevard, Suite 300
Herndon, VA 20171
(703) 742-4200
Fax: (703) 742-7792

Special Announcements

The Campbellsville University administration has approved a change to its General Education component (or aim) that reduces the number of hours needed from 52 to 44 hours for Bachelors degrees and from 35 to 32 for most Associates degrees. Furthermore, this reduces the minimum number of hours required to earn a four-year degree to 120 and a two-year degree to 60.

Note that some specific degrees require more than the minimum of credit hours.

About Your Academic Records

Several factors can impact your academic records. We have listed several of the more critical factors along with information on what you can do to ensure they are accurately maintained.

Program Changes (Area, Major, Minor)

Keep us informed of changes to your program of study. When you choose to change your area, major, or minor, follow the steps we’ve outlined on the “Services” page. Use the link at left.

Repeated Courses

Campbellsville University policy says  you can only earn credit for a standard course one time. While it is possible to retake/repeat a course and improve your grade, you cannot earn additional credit hours for a course. Additionally, we have a “last grade counts” policy. This means that if you repeat a course and earn a lower grade, it will count, overriding the previous higher grade.

We strive to keep your transcript accurate. To do that, we must know when you are retaking/repeating a course, particularly from another school. Use our Repeated Courses form to report these courses each semester.

Note: There is a special type of course (called “cumulative credit”) that can earn hours more than once.